Gulberg Islamabad has become a happening place for events and several more events have lined up after the mega Coke fest 19, which took place in mid-January this year. Gulberg Islamabad has become a recent most sort after place for concerts, food festivals, launches, car shows, motor rallies and a lot more. But the question arises that why suddenly Gulberg Islamabad has gained the attention of the entire Islamabad’s crowd, and the reason is that Gulberg Islamabad has the right features to entertain any event. Let’s look at some factors that have a major impact on events or pointers you need to keep in mind when planning an event.
To organize an event, the first most important thing is to choose a venue, the location of a decision that will have the largest impact on your event. The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select. Does this sound a bit intimidating? You don’t have to feel that way. Here are some guidelines about when to make a decision, what to consider, and how to do better. The earlier the better, once you have a good understanding of the following 3 things, you can begin your search for a venue: budget, estimated event size, and space requirements. Book a venue at least 4-6 months in advance so that you will have enough time to plan other critical things, such as catering, event brochures, and websites. Gulberg Islamabad provides not only a huge spacious area for events but is centrally located to Rawalpindi and Islamabad. As for a local event, you may be looking for a venue within a reasonable distance from most attendees’ homes or places of work. If many attendees will be traveling from out of town, a venue or their hotels will be beneficial. In whichever case, don’t forget to consider traffic, transportation, and parking options and I guess Gulberg is providing it all in one plate.
Would you like to reduce the chance for your attendees to be late? Provide them with a mobile event app, or make sure the location is central and easy to find. Which is essentially a standard these days and Gulberg is just perfectly located. With GPS maps, driving directions, and parking shuttle information at their fingertips, your attendees will feel relieved. If the venue is within a large in a renowned place like Gulberg Islamabad, maps with pins especially help a lot. For events with exhibitions, posters, or parallel sessions, interactive indoor maps will help attendees conveniently navigate.
Another point that does the venue has a parking lot or valet parking? A venue with a parking lot is what dreams are made of. If that’s not the case, are there parking lots nearby which attendees can access and use? If there is no parking available, you’re not completely out of luck as you have a few alternatives:
You can reserve nearby parking lots for your attendees and either includes the cost in the ticket prices, or have attendees pay when they park.
Take a look at Uber and Careem discounts offered for events. Provide a way for attendees to share a ride or a cab with each other. It would also be a good chance for them to interact with each other. You could offer valet parking for the event, even if the venue doesn’t. Providing a valet may be essential if the event is an upscale event such as a gala. Also to cater many you will need to know the room capacity of the venues for a few reasons. First, 500 people (if it is your estimated event size) can’t comfortably fit into a room with a 250-person capacity. And second, there are fire and safety codes that the venue has to abide by.
Does it have a setup/clean up crew? If you’ve found a venue which provides a setup and clean-up crew, rejoice! This isn’t always the case. If these services aren’t available you’ll need to build your event team or find volunteers even though you’ll be finding your venue early in the event planning process, you’ll still want to have a rough idea of what types of activities you’ll be including, the amenities you’ll require, and the needs of your team and the attendees.
While narrowing down your selection, get an illustrated floor plan of each venue, and walk through your favorites at least once, making note of important things such as where the outlets are and where AV equipment is or can be located.
The layout and floor plan will greatly affect a few different aspects of your event:
1. Flow of traffic
Think about the flow of traffic through your event. The kind of flow you will want will be different for each event. What areas will be high traffic at the event ? Registration or the auditorium doors? Keep this in mind when choosing your venue, realizing that how you setup the tables and decor will greatly affect this as well.
Pay special attention to the existing decor inside the venue. What style is the architecture and what does the building’s interior convey? If you’re holding a gala, you’ll likely need different venue accommodations than you would for an expo. The less the ambiance matches the desired feeling of your event (upscale, high tech, etc.) the more decorating you’ll need to do to make up for it.
Accessibility refers to the possibility that everyone, especially those with special needs, can access the building and its amenities. Before you can answer this question, you’ll need to understand who your attendees are and what their needs are.
You’ll probably know whether there will be children at your venue, but you may not know if there will be individuals with other special needs. In this situation, reviewing recent events hosted by your organization may give you a sense of this.
4. Cost and Flexibility on Event Date
Being flexible on the event date can be a great way to negotiate with venues. They may have open dates on their calendar that they want to fill. By providing 2-3 date options, you are more likely to get discounted pricing.
Although acoustics are not the be-all end-all of your event, there are things you can do to improve them such as making good use of patios outside the venue or, as Armstrong Ceilings states in their article written for the American Institute for Architects’ website, you can use acoustical clouds or canopies.